Webmaster

Oversee the operation, administration and updating of information the website. 

1. Email
   1. Receive email from Webmaster@GuangPingYang.org and direct, forward, answer or act in whatever fashion is necessary.
   2. Create and monitor email accounts for all board members. 
   3. Create and monitor email accounts for all certified teachers. 
   4. Send membership mass emails when products are added, announcements need to be made, reminders of the conference, etc…using ASPLogin database email function
2. Infoquest Control Panel
   1. Periodically delete log files
   2. Update monthly billing information if bank or credit card information is changed
   3. Monitor URL renewal and renew as needed or with board approval.
   4. Monitor website size to see if site exceeds allowable space.
   5.  
3. Content
   1. Universal Post

                                                               i.      Publish quarterly newsletter to password protected area of the website with appropriate login script

                                                             ii.      Publish quarterly newsletter to password protected area of the website in a pdf format for download.

                                                            iii.       

2. Convention

                                                               i.      Update site with all information regarding current conference information

                                                             ii.      Maintain online registration forms and direct emails to appropriate people

                                                            iii.       

3. Teachers Certification

                                                               i.      Create new webpage for new certified teachers

                                                             ii.      Update current certified teachers webpage

                                                            iii.      Update Certified Teachers page as new teachers are added or deleted based on certification requirements.

4. Links

                                                               i.      Maintain, update links page

                                                             ii.      Establish reciprocal links on other websites

5. Add new content as it is developed. 
3. ASPLogin Administration
   1. Grant access to active members and set expiration dates
   2. Update expiration dates to grant access to renewing members each year. 
   3. Answer questions from the membership when access is denied or their login isn’t working.  Most times access just needs to be granted, renewal needs to be confirmed and the expiration date updated, or the server needs to be reset. 
4. Search Engine Submissions
   1. Submit all 5 website URL to search engine each month
   2. Keep a record of hits on the website at each submission to monitor website traffic
5. Shopping Cart
   1. Monitor online transactions and be sure they are direct to the appropriate person
   2. Reset server if asp pages fail to operate
   3. Update shopping cart with new products
   4. Delete products no long available
   5. Update Convention prices each year
   6. Update membership when it changes
   7.  
6. Improvements
   1. Make site access more interactive by using a database to update all information that changes on the site, i.e., creating a user profile that allows users to update their email and address information.  Then use the database to make dynamic data to display emails, profiles for certified teachers, logins, membership information.  Also using the same database, make an interactive page for the membership coordinator to update private information regarding the member and then produce reports that are standard for any board member or person given permission the ability to access the information. 
   2. Provide a consistent look that matches the UP
   3. Update content
   4. Whatever improvements you want as the webmaster subject to approval by the board

All Rights Reserved
2003 ©copyright by Guang Ping Yang Tai Chi Association
Date Last Modified: 10/11/2005 08:55 AM
webmaster@guangpingyang.org